Schools and universities are among the early adopters of cloud-based solutions. This proves important as these institutions move towards remote collaboration and holding classes online. Easing into digital processes may prove daunting for school administrators. With Form Workflow Plus, this doesn’t have to be the case. Wizy has designed this app to help automate validation processes.
Let’s take a look at Jane, a supervisor managing teaching loads in a university. They have a teaching program where post-grad students need to teach a particular subject per term. Jane oversees the approval process and keeps track of the subject assignments. They have recently moved towards reducing their carbon footprint by adapting paperless technologies for their workflows. This proved prescient as the ensuing COVID-19 pandemic forced educational institutions to fast track their transition into the cloud.
For Jane, an email-based approval process simply can’t cope with the number of requests. Also, manually tracking approved requests also means countless hours of manual and repetitive data entry tasks. Jane realized the benefits of using a workflow app when she found Form Workflow Plus in the G Suite Marketplace.
Here we explore how Form Workflow Plus can help manage teaching load requests. School administrators can greatly benefit from using this workflow app by easily keeping track of subject assignments for the upcoming term. For universities that have teaching programs similar to Jane’s this guide comes in handy. Here are tips to ensure success:
Capture the essentials via Google Form and Sheet
Make sure reviewers have the necessary details to make informed decisions. Your request form can include the following:
- Teacher details – Name, email address, student/employee number
- Course description – Course title, course code, brief description of the subject
- Inclusive term – This could include the specific semester or term
- Department details – This includes the specific department the teacher belongs to, department head contact information
- Supporting documentation
Google Forms collect responses on a Google Sheet. Form Workflow Plus, as a Google Sheet add-on, facilitates automation of the approval process. Did I mention we offer free trial and 40% discount for schools? Head over here to learn more.
Let Form Workflow Plus do its magic
Our workflow application works with G Suite and can easily accommodate single to multi-step approval processes. Admins set it up once and requests are routed automatically upon form submission.
- Take advantage of conditional approvals
Wouldn’t it be great if requests can be automatically sorted depending on the originating department, course number, or via admin-set criteria? With Form Workflow Plus, you can! This greatly speeds up the approval process and more importantly, takes the burden of manual tasks off of school admins.
Requesters can even specify their preferred reviewer and Form Workflow Plus will take care of the rest.
- Easily track request status
Workflow admins gain a quick oversight via the worksheet or on the web app. A Reports view is included to easily be on top of your request stats.
- Work with a versatile web application
Form Workflow Plus comes with a web app for managing workflows, billing, and setting user roles. It’s a one-stop repository of the team’s Forms as well. Approvals view allows reviewers quick access to pending requests.
Getting Started
Dive deeper into the workflow creation process:
Learn more about conditional approvals in these guides:
- How to Add Conditional Approvals in Form Workflow Plus
- Can the requester choose a reviewer in their request Form?
Help is just a click away should things get too complicated
Form Workflow Plus is a complete solution package and comes with a comprehensive Help Center. Tap into detailed how-to articles and specific FAQs to fully maximize the add-on’s features. For everything else, support@wizy.io is just an email away. Feel free to book a demo here:
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