Manage the provisioning of new employees with Gmail and Google Forms

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Working in the HR department of a publishing company, Anna takes care of making sure that new hires get all their IT needs, such as laptops, mobiles, software, and access to the right systems.

She used to accomplish the task by emailing each new employee a spreadsheet listing all their requirements and having them confirm if they had received these. Once she got the spreadsheet back, she would email it again, this time to the person’s immediate supervisor for counter-checking. The spreadsheet returned to her a second time, she would add the information to another spreadsheet, where she logs each employee’s provisioned details. Whew! A bit tedious, right?

Anna thought so too. So she started using Form Workflow Plus, and her work has gotten much simpler.

Using the add-on from to get the job done, Anna now merely has to open her Google spreadsheet, and from there send a quick Q-and-A on Google Forms to the latest hire.

When the employee submits the form, an email is automatically sent to his supervisor, asking him to validate the responses. This takes place right in Gmail, so the process is easier for the supervisor as well. He clicks on Send, everything is instantly recorded in Anna’s spreadsheet.

Notice that Anna doesn’t even have to send one single email herself, and no juggling of spreadsheets either.

You can get Form Workflow here.

Or schedule a demo with us.

Apol MassebieauManage the provisioning of new employees with Gmail and Google Forms

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